Employee Grid Allows Out of Office Toggle

We’ve updated our Simple Intranet Employee Grid View plugin to version 1.3 with the ability for admins and editors to toggle the Out of Office alerts more easily from the front end.  Now you can “Check in?” or “Check out?” employees from the grid view. Other logged in users can also change their own status from the Employee Grid view (but not others).  There is a custom capability called “si_edit_outofoffice'” (see Users / Groups area for listings of capabilities by role) which allows this access. The current default is to allow Admins and Editors only to adjust others settings. Those who are out of office also will show with a small red icon in the top right of their avatar.

employee-grid-outofoffice-toggle-icon

Event Calendar & Out of Office Updates

We have been busy adding new features to our core Simple Intranet plugin as well as bringing you new event add-on plugins in the paid Members area.  Here are some highlights from the new event calendar functionality now available;

  • Updated calendar views, optimized speed, extra widgets including an event count-down, featured venue and mini-calendar
  • Recurring events are now supported, along with custom event fields, saved venues & organizers, venue pages and more
  • Users can enter new events from the front-end, with admin moderation and editing options

Admins and users can now turn on and off the out of office notifications from the front end when using the Out of Office sidebar widget. Also, now all employee photos that appear in any of our widgets (Employees, Employee of the Month, Upcoming Birthdays, Company Anniversaries) are now clickable through to a detailed employee profile page (assuming this option is enabled by admins in the Users / Your Profile area).

We also added a Category option to the front-end event form when using the [event_form] shortcode in a post or page, which allows the use of multiple calendars. You can set up Event Categories (similar to Post Categories) under the Events menu of the Dashboard.  You simply create categories, and then assign them to new events entered.  For example, you can display a calendar with only events assigned to a category called “Red” with a URL slug “red” by linking to it as follows; www.yoursite.com/events/category/red. This will display the calendar with only those events in that “Red” category.

P.S. We’ve just upgraded to a new dedicated server, so apologies for any server slowness in the past week or two, our traffic is crazy these days! 🙂

Out of Office Expiry Date Option

Thanks to continuing and wonderfully helpful client feedback, we have added the ability in the latest version 1.39 of the Simple Intranet plugin to set an expiry date on the out of office alert sidebar widget.  This is done in the “Users / Your Profile” area.  See screenshots below for more.  Other updates to this version include moving the position of the Simple Intranet menu to allow for easy access to Dashboard menu. We also just added French language translation… Mon Dieu quelle tâche difficile!  And just as an update, final bug testing is being done on our Simple Files plugin (DropBox meets WordPress) and we will have it out by next week.

Sidebar Widget

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 Users / Your Profile Options

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Admins Can Update Out of Office Alerts Across All Users

After feedback from a number of clients relating to our very popular Out of Office alert feature, we have updated Version 1.381 of our Simple Intranet plugin.  We added the ability for Admins to now update other users Out of Office status by editing their new profile option (found in Users / Your Profile).  Users now have an “Out of office?” profile field to set to Yes or No.  Now admins can update their colleagues information as well their own.  We also fixed a bug which prevented the ability for some admins to see the Users / Groups menu.

Also, as an update, we’re just doing final testing on our new Simple Files plugin which brings DropBox-like functionality to WordPress, very exciting! 🙂  This is a highly requested plugin add-on which we have been working on for the past 2 months.  It should be out in beta for testing within the next week.

 

user-outofoffice

Custom Out of Office Text Alerts

Based on another brilliant bit of feedback, we have added a customized text option for the Out of Office alert system. The default value is “Out of the office.” if not set, but can easily to set to something more specific… My personal favourite is “Gone fishin!”. 🙂

custom-office-text-alerts

 

This text can be customized via the Dashboard in “Users / Your Employee Profile” as per below.

custom-office-text-alerts-gonefishin

Out of Office Notifications Now Live

One of the most popular uses of an intranet is for employees to search for colleagues to help them get their jobs done.  When your co-worker is out of the office, it is important to know.  Our Simple Intranet plugin helps you keep track of who is in the office and who is not.  It updates the employee directory with a red notification message next to out of office workers, alerting those who are searching for colleagues.   It also displays a listing of all employees (photos and name) in the sidebar or other widget-accessible area of your theme via an “Out of Office” widget.

When an employee logs into the Simple Intranet dashboard, and they access their Employee Profile, they can toggle their vacation settings.  When they set the out of office alert to “ON”, it will display across all screens of the Dashboard (not just the Employee Profile area). Once deactivated, the warning message will only appear back on in the profile area.

 

This Out of Office widget can be placed in any available sidebar or Widget area.  This widget is accessible from the “Appearance / Widgets” menu for admins in the Dashboard.