Custom Employee Directory Template

Simple Intranet version 1.93 and Simple Employee Grid View plugin version 1.78 adds a custom employee directory template option in the Simple Intranet / Directory Options menu area of the Dashboard. This popular request allows for employee fields and HTML to be added and customized when using the [employees] directory shortcode. See our Documentation section also for fields available and below.


Big Update To The Employee Directory

We’ve just finished a major update (version 1.431) to our Simple Intranet core plugin which is now available.  The major changes involve the formatting of the Employee Directory.  We’ve streamlined our main employee directory listing format, and now allow the option for Admins to let users add more personal information (biography, custom fields, social networking links, address and more) to their more detailed profile pages that we are calling “Biographies”. Admins now have the option to allow the user/employee photo and name to be clickable through to a detailed profile page as shown below. Further to this, access to this secondary profile page can be limited based on role.

For those developers out there, this is now saved as it’s own Custom Post Type in WordPress.  This is just a fancy way of separating out Biographies that are posts from the rest of the posts in WordPress.  Just note that there is now a “Biographies” menu in the Dashboard that allows you to view Biographies, but not edit them.  Editing must be done in the Users / Your Profile section.  This keeps this information in one place, which is accessible by all roles upon login, all the way down to the Subscriber level. Also note that the biography posts are not searchable using the core WordPress function. This is done to keep them private, especially if the Admin restricts access to them.





Some other changes include adding the option to edit the labels for custom fields.  We’ve renamed some functions to prevent future plugin or theme conflicts (though conflicts can still exist in rare occasions, but we’ll work with you to eliminate them).  Note, in the event you have any issues with this new release, please do contact us and let us know.  You can always roll-back to the previous version 1.392 link next to the orange Download button in the Members section if necessary as well.

May 28, 2013 – Version 1.4
Overhauled and extended the Employee Directory options available at “Users / Your Profile”. Added many more user profile fields including social networking options. Created a custom post type called “Biographies” which shows profiles saved under the “/bios” directory. Each time the user profile information is updated, it will update the employee summary directory and detailed biography post. Administrators also have the ability to restrict access by role to click through to the detailed employee profile pages (this is done also in the “Users/Your Profile” area when logged in as an Admin only). Also, custom field labels in the User Profile area can now be edited.

Out of Office Notifications Now Live

One of the most popular uses of an intranet is for employees to search for colleagues to help them get their jobs done.  When your co-worker is out of the office, it is important to know.  Our Simple Intranet plugin helps you keep track of who is in the office and who is not.  It updates the employee directory with a red notification message next to out of office workers, alerting those who are searching for colleagues.   It also displays a listing of all employees (photos and name) in the sidebar or other widget-accessible area of your theme via an “Out of Office” widget.

When an employee logs into the Simple Intranet dashboard, and they access their Employee Profile, they can toggle their vacation settings.  When they set the out of office alert to “ON”, it will display across all screens of the Dashboard (not just the Employee Profile area). Once deactivated, the warning message will only appear back on in the profile area.


This Out of Office widget can be placed in any available sidebar or Widget area.  This widget is accessible from the “Appearance / Widgets” menu for admins in the Dashboard.